Warehousing

For each of the warehouses that your company owns or controls, you can set up a corresponding warehouse within Printcost to track what each of your actual warehouses hold.

Note: Do not set up a warehouse within Printcost for consignment or indent locations. Indent and consignment locations are handled within Princost separately.

On this page:

Table of Contents:

Definitions

The following definitions explain Printcost's use of the terms 'indent' and 'consignment'.


Customer Consignment
Goods owned by your company, but held on the customer's premises.
Customer Indent
Goods owned by the customer, but held on your premises.
Supplier Consignment
Goods owned by your supplier, but held on your premises.
Supplier Indent
Goods owned by you, but held on the supplier's premises.

The availability of the above consignment and indent options is item specific. That is, for any particular item, you can assign them across a number of locations, e.g. your warehouses, customer consignment, and/or supplier indent.

Setting Up a Warehouse

Before you begin

Before setting up a warehouse, ensure the Misc Data Menu is displayed. To do this, on the left-menu, click Miscellaneous, then click Misc Data Menu.

Note: If using branch accounting, branches must be set up first. These warehouses are for stock that is both owned and stored on your company's premises (warehouses).

Note: Do not set up a warehouse within Printcost for consignment or indent locations. Indent and consignment locations are handled within Princost seperately.

To set up a new warehouse:

  1. On the Misc Data Menu, under Inventory, click Warehouse.
    • Result: Misc Data Warehouse is displayed.
  2. Click New.
    • Result: You will be requested to enter some details
  3. In the Code field, enter a code for the warehouse, then click OK.
    • Note: Keep the code to a maximum of three characters.
    • Result: The warehouse is set up.
  4. Click OK.
    • Result: The warehouse is set up.
  5. In the Description field, type a description of the warehouse.
  6. From the Branch dropbox, select the relevant branch.
  7. (Optional) In the 'Stock On Hand GL a/c' field, enter the relevant GL code.
    • Note: Only do this if you want to override the GL code that is already set up for Stock On Hand.

Setting Up a Customer Consignment or Indent

In some cases, goods may be owned by your company, but held by the customer, or goods may be owned by the customer but held on your premises in one of your warehouses. If this is the case, you can set up Printcost to take these scenarios into account.

Before you begin

Before setting up a customer consignment or indent, ensure the Catalogue window is displayed. To do this, on the left-menu, click 'Inventory / Orders', then click 'Inventory / Catalogue'.

To set up a customer consignment or indent:

  1. On the Catalogue window (List view), search for and select the relevant catalogue item.
    • Result: The details of the item are displayed.
  2. Click Fulfilment.
    • Result: The Fulfilment details are displayed.
    • Note: There four major quadrants to this window. They are Custom Units, Selling Details, Purchasing Details and Production Details.
  3. Under Selling Details, if not already displayed in the Customer field, enter the customer code.
  4. Select / deselect the relevant indent or consignment options.
    • Note: You can select either Allow Indent, or Allow Consignment, or both, or deselect what you don't require.
    • Select 'Allow Consignment' for goods owned by your company, but held on the customer's premises.
    • Select 'Allow Indent' for goods owned by the customer, but held on your premises.

What Next?

Click Details to see the selected options listed under Location.

Setting Up a Supplier Consignment or Indent

In some cases, goods may be owned by your company, but held by the supplier, or goods may be owned by the supplier and held on your premises in one of your warehouses. If this is the case, you can set up Printcost to take these scenarios into account.

Before you begin

Before setting up a supplier consigment or indent, ensure the Catalogue window is displayed. To do this, on the left-menu, click 'Inventory / Orders', then click 'Inventory / Catalogue'.

To set up a supplier consignment or indent:

  1. On the Catalogue window (List view), search for and select the relevant catalogue item.
    • Result: The details of the item are displayed.
  2. Click Fulfilment.
    • Result: The Fulfilment details are displayed.
    • Note: There four major quadrants to this window. They are Custom Units, Selling Details, Purchasing Details and Production Details.
  3. Under Purchasing Details, if not already displayed in the Supplier field, enter the supplier code.
  4. Select / deselect the relevant indent or consignment options.
    • Note: You can select either Allow Indent, or Allow Consignment, or both, or deselect what you don't require.
    • Select 'Allow Consignment' for goods owned by your supplier, but held on your premises.
    • Select 'Allow Indent' for goods owned by you, but held on the supplier's premises.

What Next?

Click Details to see the selected options listed under Location.