Posting

Printcost will have been customised to your company's requirements when it was set up. Posting will either be:

internal or
Note: Posting occurs within Printcost.
external.
Note: Posting is performed using, e.g., a third-party accounting application. No new data is created within Printcost.

Internal - Post Within Printcost

If posting within Printcost you will either be able to post to:

General Ledger, which also posts to Accounts Receivable, or
Note: This will create Accounts Receivable transactions and General Ledger batch lines.
Accounts Receivable without posting to the General Ledger.
Note: With this setup, use Printcost for invoicing, receipting and debtors statements. You can then report on monthly sales by keying a flat figure into whatever you are using to track your accounts, e.g. a spreadsheet.

External - Post Using Third-Party Accounting Software

Alternatively, Printcost may have been set up to export transactions to a file for importing into third-party accounting software, e.g., MYOB or xero.

If exporting:

invoices are generated within Printcost, and
you can use your accounting software to, for example, generate customer statements, receipts, reports, and to maintain outstanding balances.

Note: Exporting does not post transactions to Printcost's general ledger, nor its accounts receivable file.

Posting Transactions

If Printcost is set up to export a file, clicking Post Invoices will export the file. If Printcost is set up to post internally, clicking Post Invoices button will post to Accounts Receivable, and if relevant General Ledger.

When exporting transactions for importing into another system, e.g., MYOB or xero. Printcost does not update General Ledger, nor does it update the Accounts Receivable transactions file. This means that while you can use Printcost for invoicing, you will need to use another system to issue statements, create receipts and maintain outstanding balances.

Files are typically exported to a *.txt or *.csv file that can then be imported into another system. This file may have been customised for your company.

Before you begin

Before posting transactions, ensure:

if applicable, that Printcost Staff have set up the file format of your exported files.
your invoicing for the period is completed, and
either the 'Post Customer Invoices' or 'Post Supplier Invoices' window is displayed.
Note: To do this, on the left menu, under A/cs Receivable or A/cs Payble, select Post Invoices.

To post transactions:

Review the list of invoices.
- Note: If you find some anomalies, you can use the search 'Find' and select 'Sel' tools to narrow the selection for posting. If you manually remove lines, click Pre Total to update the total.
Click Post Invoices
- Result: The selected invoices are exported or posted depending on how Printcost is set up for your company.

What Next?

If exporting a file, import the file into your third-party accounting software.